Thank you for your interest in working with HHLT. We are currently hiring for the following positions:

Operations Manager

Harpswell Heritage Land Trust (HHLT) seeks a dedicated, enthusiastic individual to manage the organization’s operations. Strong public relations, effective communication, and the ability to solve problems are a must. Join our small, collaborative team in beautiful Harpswell, Maine!

TO APPLY

Please submit a cover letter and resume to info@hhltmaine.org. Applications will be accepted until a suitable candidate is hired. Questions can be directed to Executive Director Matt Newberg at matt@hhltmaine.org or 207-721-1121.

SUMMARY OF POSITION

The Operations Manager creates a welcoming, professional office environment while providing administrative and operational support for the organization. The position manages HHLT’s bookkeeping, HR, and general office systems. Often engaging with the public, the Operations Manager represents the organization and must enjoy providing customer service and interfacing with people. The Operations Manager supports the Board of Trustees as well as the staff. The position is supervised by the Executive Director and is classified as exempt.

Duties include

1. Community Relations – Represent HHLT in the community in an accurate, welcoming, and friendly way. Involve community volunteers and other constituents in HHLT’s work. Respond to inquiries promptly. Answer incoming phone calls and greet visitors at the office. Actively participate in community partnerships and respond to requests to table at events.

2. Bookkeeping – Accurately document expenses and income. Prepare checks for the Executive Director’s signature. Post adjusting journal entries to QuickBooks. Assist the Executive Director with budgeting and work with external companies to prepare financial statements and tax returns.

3. Human Resources – Manage HHLT’s HR systems. Process payroll, retirement contributions, and ensure that staff understand HHLT’s benefits and Personnel Policies. Ensure compliance with HR laws.

4. Volunteers – Communicate with, build relationships with, and oversee HHLT’s volunteers. Recruit new volunteers (individuals and groups). In collaboration with other staff, coordinate volunteer workdays.

5. Workspace and Supplies – Ensure that HHLT staff have the supplies, tools, services, and space they need to work efficiently and comfortably. Manage IT, office systems, equipment, contractors, and vendors.

6. Committees and Board of Trustees – Serve as the staff liaison to the Building & Grounds Committee. Ensure that the Building & Grounds Committee has the information needed to make sound, well-informed decisions about the office and its systems. Take minutes at Board meetings. Update and share resources for the Board, including organization lists and the trustee handbook. Support other committees as needed.

7. Merchandise and rentals – Order merchandise, manage inventory, and fulfill orders. Manage rental of Johnson Field Preserve and other HHLT properties.

8. Record Keeping and Organizational Policies – Lead implementation of HHLT’s record-keeping systems to ensure adequate back up of essential files. Ensure impeccable record-keeping in all aspects of office management and finances. Compile information as needed for internal and external reports. Lead the update of organizational policies and procedures.

9. Land Trust Accreditation Standards and Compliance – Assist with HHLT’s reaccreditation efforts. Ensure that Land Trust Standards & Practices for human resources and finances are met and documented. Create and update relevant policies and procedures. Keep a calendar of compliance and file required state reports.

10. Professional Development – Pursue opportunities to improve, grow, and learn about trends and best practices in the land trust world.

ESSENTIAL SKILLS, KNOWLEDGE, ABILITIES

• 2-3 years of relevant work experience.
• Ability to develop strong professional relationships.
• Experience managing volunteers and/or employees is preferred.
• Experience in the nonprofit and land trust fields is preferred but not required.
• Applicants must be self-motivated with demonstrated skill in managing multiple projects and consistently meeting deadlines. Creative problem-solving and organizational skills are essential.
• Ability to communicate effectively and consistently through phone and email, are required.
• Competency with standard computer software, including Microsoft Office Suite and Google Workspace is required.
• Applicants must be willing to work occasional evenings and weekends.

LOCATION AND WORKING CONDITIONS

The HHLT office is located at 153 Harpswell Neck Road in Harpswell, Maine. The Operations Manager will work primarily in the office, though there will be time spent out of the office supporting programs.

COMPENSATION

This is a full-time position with benefits including a health stipend, a retirement savings plan, paid time off (vacation, sick, and holiday), mileage reimbursement at the current IRS rate, and a great work environment. Annual salary will be in the range of $45,000-$50,000.

The Harpswell Heritage Land Trust does not discriminate and strives to create a diverse, equitable, inclusive work environment and organization.

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Director of Programs

Harpswell Heritage Land Trust (HHLT) seeks a dedicated and experienced individual passionate about environmental education and land conservation to lead the organization’s programming. We are looking for a self-motivated individual with the ability to bring creativity and enthusiasm to their work. Join our small, collaborative team in beautiful Harpswell, Maine!

TO APPLY

Please submit a cover letter and resume to info@hhltmaine.org. Applications are due by 9 a.m. on February 28, 2025. The tentative start date for this position is March. Questions can be directed to Executive Director Matt Newberg at matt@hhltmaine.org or 207-721-1121.

SUMMARY OF POSITION

The Director of Programs is responsible for overseeing, organizing, and implementing HHLT’s educational programs and events, including public programs for all ages, school-based educational programs, and Nature Day Camp. This position requires the employee to perform tasks independently, to communicate consistently, to pay close attention to detail, to manage volunteers and seasonal staff, and to excel at developing positive working relationships with the community. The Director builds and maintains collaborative relationships with other nonprofits and community groups.

Duties include:

1. Program Administration – Organize and support HHLT’s year-round public programs in collaboration with the Programs Committee. Plan and carry out programs and events, including the Annual Meeting and seasonal celebrations. Ensure impeccable record-keeping. Ensure accuracy in program and event registration. Take on other record-keeping tasks as needed.

2. Community Education – Envision and implement educational initiatives to reach all ages, including school programming and public programming. Collaborate with community partners to design programming that serves community needs. Plan and teach place-based science and play-based programming at Harpswell Community School.

3. Nature Day Camp – Serve as Director for Nature Day Camp, organizing camp and communicating with camp families. Recruit, hire, and supervise camp staff. Create age-appropriate curriculum and lead risk management for all camp related activities. Supervise and support camp leaders. Manage Nature Day Camp registration.

4. Supervise volunteers, staff, and independent contractors associated with program delivery and support.

5. Grant Applications – In collaboration with other staff, prepare relevant grant applications.

6. Staff Liaison to Committees – Serve as the staff liaison to the Programs Committee.

7. Professional Development – Pursue opportunities to improve, grow, and learn about trends and best practices in the land trust world.

ESSENTIAL SKILLS, KNOWLEDGE, ABILITIES

• 3-5 years of relevant work experience.
• Ability to develop strong professional relationships.
• Experience managing volunteers and/or employees and experience working with youth, ideally in the field of outdoor education, is required.
• Experience in the nonprofit and land trust fields is preferred but not required.
• Applicant must be self-motivated with demonstrated skill in managing multiple projects and consistently meeting deadlines. Creative problem-solving and organizational skills are essential.
• Strong teaching skills, and the ability to communicate effectively and consistently through phone and email, are required.
• Applicant must be comfortable working in outdoor settings with the ability to hike on rough terrain and carry up to 30 pounds.
• Competency with standard computer software, including Microsoft Office Suite and Google Workspace is required.
• Fingerprinting and background check may be required to work with community school.
• Valid Driver’s License in good standing and access to a reliable vehicle is required.
• Applicant must be willing to work occasional evenings and weekends.

LOCATION AND WORKING CONDITIONS

The HHLT office is located at 153 Harpswell Neck Road in Harpswell, Maine. The Director of Programs will work primarily in the office, though there will be time spent out of the office teaching and leading programs. Part-time remote work is possible with computer equipment provided.

COMPENSATION

This is a full-time position with benefits including a health stipend, a retirement savings plan, paid time off (vacation, sick, and holiday), mileage reimbursement at the current IRS rate, a flexible work schedule, and a great work environment. Annual salary will be in the range of $53,000-$58,000.

The Harpswell Heritage Land Trust does not discriminate and strives to create a diverse, equitable, inclusive work environment and organization.